NYU Langone Hospital - Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. Learn more about NYU Langone Hospital - Brooklyn.
Position Summary: We have an exciting opportunity to join our team as a Admin Assistant.
The Administrative Assistant provides administrative support for the department and assigned professional staff teams, utilizing organizational and communication skills.
Performs a variety of administrative clerical and secretarial assignments to support the department utilizing computer, organizational and communication skills to meet the department's administrative requirements. Has knowledge of and inputs data into software programs as necessary, including MS Office, and organizational specific
Responds to routine questions and inquiries. Refers non routine issues to higher levels as appropriate.
Communicates with other departments as necessary for proper functioning of the Department.
Maintains accurate records of petty cash spending/purchase requests.
Assists staff to resolve software related issues as able and appropriate
Establishes and maintains department filing/storage system. Provides photocopying, mailings, fax distribution as necessary
Helps to identify supply needs for the department. Assists in maintaining supplies
Monitors timeliness of responses to third party payers
Assist in preparation of reports, letters, etc. Create forms, provide computer support as needed.
Handle incoming and outgoing mail; open, sort and prioritize same. Distributes reports, correspondence, and other documents as necessary.
Act as liaison with outside post-acute providerss to ensure compliance with regulatory requirements relative to referrals and on site evaluation.
Act as first line of customer service for patients, families, visitors evaluating requests and directing to the appropriate party.
Requests and obtains medical records necessary for clinical reviews or documentation review.
Establishes and maintains a good working relationship with other departments.
Reviews daily correspondence from third party payers with requests for information, and relays such requests to appropriate professional staff.
Answers routine inquiries. Communicates in a professional manner with the public while working under pressure and handling multiple priorities.
Assists in the routine daily tasks of the department (answering telephones, clinical review requests, scheduling transportation, etc.) in a courteous, professional manner.
High School diploma required. Post high school education preferred. 1 year general office and computer experience.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Hospital - Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Hospital- Brooklyn's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.