Abilene Center for Orthopedic and Multispecialty Surgery, LLC
March 8, 2018
14.00 - 22.00
Full Time - Experienced
Position Summary The Materials Manager is responsible for overseeing the cost-effective procurement of surgery center supplies and equipment, monitoring inventory levels and being alerted to changes in the month-end supply inventory reports. The Materials Manager also coordinates the timing and physical count/valuation procedures to be utilized for both medical supply and medical equipment inventories. Responsibilities include inventorying and replenishing supply levels for all perioperative clinical areas within the facility. The staffing of the Center is based on a teamwork concept. All employees will be cross-trained in other jobs and will be expected to perform duties, other than their normal ones, as required by patient needs.
Promotes the mission, vision and values of the facility or health care organization.
Monitors and maintains appropriate levels of perioperative services consignment inventory, including surgical implants and implant log.
Monitors, rotates and removes all outdated and overstocked materials; verifies that perioperative services par levels are adjusted accordingly.
Monitors restocking of all materials used for patient care in the perioperative environment.
Reviews the surgical schedule in advance to verify that proper supplies and equipment are available when needed.
Analyze inventories to determine how to increase inventory turns, reduce waste, or optimize customer service.
Develop procedures for coordination of supply chain management with other functional areas; including the Business Office and Clinical
Department. Implement new or improved supply chain processes.
Verifies that complete patient, perioperative and equipment asset information is recorded accurately for processing depletions.
Processes appropriate adjustment transactions to remove from computer inventory.
Assists with goal setting and fiscal management of supply costs. Takes appropriate actions to provide a high level of service for all customers (physicians, vendor representatives, perioperative personnel, etc.) and to provide prompt responses for emergently needed (STAT) equipment, supplies and instruments.
Monitors and manages vendor access to the facility and coordinates vendor in-service programs as requested by designated perioperative personnel.
Assist with contract compliance and negotiating pricing for materials and equipment.
Maintains records of purchase orders, requisitions and product literature; verifies vendor invoice is correct and approves for payment; checks in and receives shipments from suppliers ensuring quantities and pricing is correct.
Notifies Clinical Manager and/or Administrator of product recalls.
Coordinates loans and returns of perioperative services’ equipment and other materials.
Implements cost-containment practices by advocating for judicious use of perioperative services materials, performing depletions and reconciling invoice exceptions in a timely manner.
Compiles reports for data analysis and quality improvement projects relative to perioperative materials management.
Maintains storage areas consistent with fire and safety regulations.
Regular, physical attendance on a predictable basis is essential to the performance of this job.
Maintains confidentiality of patient and Center related business.
Performs other duties as assigned.
Knowledge, Skills and Abilities
Pursues professional growth and participates in a professional organization.
Proficient knowledge of phone systems, fax machines, computers,
Microsoft Outlook, Word and Excel.
The ability to read and understand information and ideas presented in writing and type.
The ability to work concurrently on multiple projects with varying priorities; works well under pressure and within deadlines and gives great attention to detail.
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions, and not interrupting at inappropriate times.
Strong interpersonal and communication skills; must be able to report back-orders and anticipated release dates for perioperative materials.
Participates in quality assessment activities as directed for the continuous improvement of patient care and Center business.
Actively looking for ways to help people and improve efficiencies. Time management skills.
Excellent judgment and creative problem-solving skills. Self-reliant, results-oriented.
Ability to respond quickly, physically and mentally when priorities and/or situation changes.
Internal Number: 0001
About Abilene Center for Orthopedic and Multispecialty Surgery, LLC
We are committed to providing our Employees a stable work environment with an equal opportunity for personal growth. Creativity and innovation are encouraged for improving the effectiveness of our Center. Above all, Employees will be provided the same concern, respect and caring attitude within our organization that they are expected to share with every Patient.